CHARITY PARTICIPATION

Through the Combined Federal Campaign (CFC), our Federal family demonstrates that our shared commitment to public service extends far beyond the workplace. Every year, the U.S. Office of Personnel Management (OPM) seeks applications from charitable organizations such as yours to participate in the CFC. In January, OPM was pleased to announce the opening of the new CFC Application System, which would allow charitable organizations to apply online for participation in the CFC. All organizations wishing to participate in the CFC must apply through the following website:
 
CFCcharities.opm.gov

The response to system has been tremendous and the Office of CFC continues to offer organizations training on the use of the new system and on newly revised CFC regulations, which came into effect on January 1, 2017.  We also found some misunderstanding among charities about the new application process.  Therefore, in an effort to clarify the process and to offer every opportunity to nonprofit organizations seeking to participate in this outstanding program, the OPM Acting Director has agreed to extend the application deadline through March 17, 2017.  The system will close at 6:00 PM Pacific Standard Time on that date.  Previously, OPM extended that deadline through February 28, 2017. 

If you have any questions regarding the application process or if you require technical assistance with the new CFC Application System, please contact the CFC Customer Care Center at (888)232-4935 or (608)237-4935 or via email at support@cfccharities.org. Callers using TTY can call (800)203-6280 or (608)268-7740. Those with questions concerning CFC regulations or policy guidance can contact the Office of CFC at (202)606-2564 or cfc@opm.gov.

Thank you for your support of the Combined Federal Campaign.

 

NEW IN 2017!!
All charitable organizations intending to participate in the Combined Federal Campaign (CFC) in 2017 will have to pay to apply. The U.S. Office of Personnel Management (OPM) issued Memorandum 2016-06 detailing a schedule of application fees and listing fees for the 2017 fundraising campaign.


Each charitable organization will have to pay two fees in order to participate in the 2017 campaign and be eligibile for contributions from Federal employees - an application fee and a listing fee.

  • Application Fees are based upon whether the organization applies as a national/international organization or as a local organization, denoted by the area of service. These fees are also based upon how the organization participates in the CFC, as a federation, member of a federation or as an unaffiliated or independent organization.
  • Listing Fees are based upon the amount of revenue listed in the organization's IRS Form 990. The fees vary depending on whether the organization applies as a national/international organization or as a local organization.


See the attached schedule for the sum of the application and listing fees for each possible scenario. If you are unclear as to what fees will apply to your organization in 2017, please contact your local CFC office under the "Contact Us" page.

The application fee will be due at the time the application is submitted to OPM online. It's not clear at this time whether the listing fee will also be due at the time of submission of the application or at some later time before the start of the fundraising campaign. 


This page will contain information about how charitable organizations may apply to participate inthe 2017 campaign, as soon as it's available from the Office of Personnel Management. The application process for the 2017 campaign could begin as early as December 1, 2016
 



The Charity application period for the 2016 Indiana, Kentucky and Southwestern Ohio CFC has begun. The deadline for charity applications is March 4, 2016. Select one of the following sections to get information on eligibility criteria or to download forms:

 


Background Information

Thousands of local, national, and international non-profit organizations participate in the CFC each year. Federal employees choose the non-profit organizations to which they want to contribute. Federal employees may only give to those charities which apply, meet the eligibility criteria and are approved for participation in the campaign. Federal employees are not allowed to contribute to "write-in" charities per CFC regulations. There is no guarantee that nonprofit organizations which participate in the CFC will receive any donations.

Before you apply to the CFC, please make sure you meet the following minimum criteria:

  • You are a 501(c)(3) tax-exempt organization in good standing with the IRS
  • You are located within our campaign boundaries
  • You report to an active board of directors, the majority of which is not compensated
  • You have a staffed facility or dedicated portion of a residence that is “open for business” a minimum of 15 hours per week, with a dedicated phone line specifically for your organization (cell phones are acceptable as long as they are dedicated to organizational use)
  • If your annual revenues exceed $100,000 (one-hundred thousand) you need to certify that you:
    • Are audited annually by an independent certified public accountant (CPA).
    • Use the accrual method of accounting – you must certify this on your most recent IRS Form 990

The Indiana, Kentucky and Southwestern Ohio CFC offers the following tools/services to ensure your application is successful:

  • On-call support – please take advantage of this! Visit the “Contact Us” page of this website to find the representative serving your area.
  • All of the applications have detailed instructions for proper completion. The application for Local Independent Organizations includes additional detailed instructions for Attachment A – Proof of Local Presence.
  • We also strongly suggest you watch OPM's online application tutorial. It's long, but it will save you time. (Note: one thing has changed - organizations no longer need apply as "adjacent" or "statewide" -- just local.)
  • 2016 Charity Application Training Sessions


If your nonprofit organization would like to apply to participate in the CFC, please contact John Clausen at John.Clausen@cfcindiana.org or 317-423-3442. The application period usually begins in January and closes in March. The solicitation of Federal employees occurs between September 1 and December 15.
 


Charity Applications & Supporting Documents

Choose the application that best fits your organization.

  • 2016 Local Independent Organization Application (and Members of Federations)
    • Applicants may download the 2014 IRS Form 990 and the 2015 IRS Form 990 if the organization is completing a Proforma 990 for application purposes only.
  • 2016 Local Federation Application – For federated groups such as United Way, Community Shares, Community Health Charities, Earth Share, etc. A federated group must have 15 CFC-eligible member organizations (not including yourself) to qualify as a federation.
    • Applicants may download a copy of the spreadsheet to be used for Attachment A in the Federation application.
    • Federations may use the download this version of the Local Federation Member Application for completion by member organizations. This version does not have the due date of March 4th on the front page of the application.
    • Applicants may download a copy of the Checklist to ensure that member organizations qualify for participation in the CFC.
  • 2016 Family Support and Youth Activities (FSYA) Application – also knows as a Morale, Welfare & Recreation (MWR) organization.  Do not complete this FSYA application unless your organization is located on a military installation and meets the FSYA criteria.
    • Applicants may download a Sample Letter from the commanding officer of the military installation.

 


Where to Mail Completed Applications

Mail completed applications to the CFC office in your area. The map below indicates that the CFC office to which submit your application. Applications must be received or postmarked by 4:00 pm EST or 3:00 pm CST on March 4, 2016.

Cincinnati Office
Alisha Hillner
550 Main Street, Room 1-116
Cincinnati, OH 45202
(513) 684-2515
orvcfc@gmail.com

Fort Campbell Area Office
Valerie Crocker
7103 A Hedgerow Court (for UPS & FedEx)
PO Box 638 (For US Postal Service)
Fort Campbell, KY 42223
(270) 697-4395
Valerie.S.Crocker.ctr@mail.mil

Indianapolis Office
Shirley Rohnke
212 W. 10th Street, Suite D-425
Indianapolis, IN 46202
(317) 423-3442
cfcindiana@gmail.com
 


Training on Completion of Applications

The CFC offers multiple training sessions to learn how to successfully apply. Chose one session and register to attend accordingly. All training sessions will last approximately 90 minutes.

Training in Cincinnati, OH
     Wednesday, February 16, 2016 at 10:00 am
          Interact for Health - 3805 Edwards Road, Suite 500, Cincinnati, OH 45209
          Click here to RSVP
     Thursday, February 21, 2016 at 1:00 pm

          Interact for Health - 3805 Edwards Road, Suite 500, Cincinnati, OH 45209
          Click here to RSVP
     You may 
RSVP by emailing orvcfc@gmail.com 
 

Training at Fort Campbell, KY
     Wednesday, February 17, 2016 10:00am
          Fort Campbell CFC office (inside Gate 7)
          7103 Hedgerow Court, Fort Campbell, KY 42223
     Wednesday, February 17, 2016 1:00pm
          Fort Campbell CFC office (inside Gate 7)
          7103 Hedgerow Court, Fort Campbell, KY 42223
     You may RSVP by emailing Valerie.S.Crocker.ctr@mail.mil


Training in Hopkinsville, KY
     Thursday, February 18, 2016 10:00am
          Christian County Chamber of Commerce (2nd Floor Meeting Room)
          2800 Fort Campbell Blvd., Hopkinsville, KY 42240
     RSVP by February 11, 2016 by emailing Valerie.S.Crocker.ctr@mail.mil

 

Training in Indianapolis, IN
     Thursday, February 18, 2016 at 9:00 am
          U.S. Customs & Border Protection - 6650 Telecom Drive, Indianapolis, IN 46278
     Wednesday, February 24, 2016 at 9:00 am
          U.S. Customs & Border Protection - 6650 Telecom Drive, Indianapolis, IN 46278
     You may RSVP by emailing John.Clausen@cfcindiana.org

 

Training in Lexington, KY
     Thursday, February 18, 2016 at 8:30 am
          Location name here - Location address here
     Thursday, February 18, 2016 at 1:30 pm
          Location name here - Location address here
     You may RSVP by emailing orvcfc@gmail.com 

 

Training in Louisville, KY
     Wednesday, February 10, 2016 at 9:00 am
          Kosair Charities - 982 Eastern Parkway, Louisville, KY 42017
     Wednesday, February 10, 2016 at 1:00 pm
          Kosair Charities - 982 Eastern Parkway, Louisville, KY 42017
     Thursday, February 25, 2016 at 10:30 am
          Home of the Innocents - 1100 East Market Street, Louisville, KY 40206
     You may RSVP by emailing Valerie.S.Crocker.ctr@mail.mil

 


Reports & Disbursement of Contributions

Following the conclusion of the campaign, the CFC will email reports of the designation totals and donor names for those who wish to be thanked in March. Then the CFC will begin disbursing the campaign contrbitutions to the charities which received designations.  Some charities will receive all of thier contributions in one disbursement in March, if totals are under a certain threshold (for example, under $1,000). Charities with contribution totals above the threshold will receive their contributions in quarterly disbursements, beginning in March and concluding the following February. Most chartities will receive their contributions on a quarterly basis, since most donors give through their payroll and payroll pledges aren't collected until the following calendar year. 

 


Changes to the CFC Regulations

The Office of Personnel Management (OPM) released a new set of regulations to govern the Combined Federal Campaign (CFC). You may view these new regulations in detail here. These new regulations are scheduled to go into effect for the 2017 campaign (not the 2016 campaign as previously indicated). The new regulations contain several changes to how local charitable organizations apply to participate in the CFC.

  • Charities will be charged a fee to apply to participate in the CFC. Currently, there is no cost to apply for participation in the campaign. It is not clear how this fee will be structured or determined. Nor is it clear how much this fee will be.
  • The charity applicaiton process will be streamlined. Under the new regulations, charities would submit the full application in the initial year and then submit a “verification application” for the following two years, which would only consist of the certifications and submission of an IRS Form 990. 
  • The audit requirements for applicants will change.  Under the new regulations, charities with revenue between $100,000 and $250,000 would be required to have a financial review, but not a full audit. Charities with revenue over $250,000 would still be required to have a full audit performed in accordance with GAAS and GAAP.
  • OPM has strengthened its regulations regarding federations to increase accountability and transparency. Under the new regulations, federations would be required to provide a copy of each member organization’s application, require dates upon which disbursements must be made to members, adds additional reporting requirements, and prohibits deductions of dues/fees from the disbursement of CFC contributions. 

The regulation changes will not impact the 2016 charity application process.  Call or contact the CFC Headquarters if you have questions.